Human Resources Policies
Contains policies and procedures relating to employment and workplace issues, including but not limited to, hiring, benefits, leave, classification, compensation and termination.
Human Resources
Job Classification and Compensation for Employees β ΌͺΟιΒ齫 Policy: 07-01.00
View ΌͺΟιΒ齫 Policy: 07-01.00: Job Classification and Compensation for Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Additional Information:
Recruitment, Selection and Employment for Staff β ΌͺΟιΒ齫 Policy: 07-01.01
View ΌͺΟιΒ齫 Policy: 07-01.01: Recruitment, Selection, and Employment for Staff
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Applicant Disability Accommodation Request Form (Login Required)
USM Human Resources Management Program β USM Policy: VII-1.00
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Background Investigations β ΌͺΟιΒ齫 Policy: 07-01.04
Secondary Employment for Regular Non-Faculty Employees Policy β ΌͺΟιΒ齫 Policy: 07-01.05
View ΌͺΟιΒ齫 Policy: 07-01.05: Secondary Employment for Regular Non-Faculty Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
Substance Abuse for Faculty, Staff and Students β ΌͺΟιΒ齫 Policy: 07-01.10
View ΌͺΟιΒ齫 Policy: 07-01.10: Policy on Substance Abuse for Faculty, Staff, and Students
Related Procedures:
Drug and Alcohol-Free Workplace for Employees β USM Policy VII-1.10
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Heroin and Opioid Addiction and Prevention β ΌͺΟιΒ齫 Policy: 07-01.20
View ΌͺΟιΒ齫 Policy: 07-01.20: Heroin and Opioid Addiction and Prevention
Probation for Regular Non-Exempt Employees β ΌͺΟιΒ齫 Policy: 07-01.21
View ΌͺΟιΒ齫 Policy: 07-01.21: Probation for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
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Probation for Regular Non-Exempt and Exempt Staff Employees β USM Policy: VII-1.21
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Separation for Regular Exempt Staff Employees β ΌͺΟιΒ齫 Policy: 07-01.22
View ΌͺΟιΒ齫 Policy: 07-01.22: Separation for Regular Exempt Employees
Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Checklist for Supervisors of Separating Employees (DOCX)
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Separation of a Non-Exempt Staff Employee β USM Policy: VII-1.23
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Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Termination with Prejudice β USM Policy: VII-1.24
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Re-Employment for Exempt and Non-Exempt Employees β ΌͺΟιΒ齫 Policy: 07-01.31
View ΌͺΟιΒ齫 Policy: 07-01.31: Re-Employment for Exempt and Non-Exempt Employees
Layoff and Recall of Regular Exempt Staff Employees β USM Policy: VII-1.32
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Renewing Contingent Employment Agreements β ΌͺΟιΒ齫 Policy: 07-01.40
Contingent II Employee Conversions to Regular Employee β ΌͺΟιΒ齫 Policy: 07-01.41
View ΌͺΟιΒ齫 Policy: 07-01.41: Contingent II Employee Conversions to Regular Employee Status
Related Forms:
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Separations for Contingent Employees β ΌͺΟιΒ齫 Policy: 07-01.42
View ΌͺΟιΒ齫 Policy: 07-01.42: Separations for Contingent Employees
Related Forms:
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Contingent Status Employment for Non-Exempt and Exempt Employees β ΌͺΟιΒ齫 Policy: 07-01.43
View ΌͺΟιΒ齫 Policy: 07-01.43: Contingent Status Employment for Non-Exempt and Exempt Employees
Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism) β ΌͺΟιΒ齫 Policy: 07-02.10
View ΌͺΟιΒ齫 Policy: 07-02.10: Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism)
Soliciting Personnel During Working Hours β USM Policy: VII-2.20
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Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment β ΌͺΟιΒ齫 Policy: 07-02.30
View ΌͺΟιΒ齫 Policy: 07-02.30: Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment
Policy on Employee Development for Nonexempt and Exempt Staff Employees β USM Policy: VII-3.10
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Related Procedures:
Professional Development - Current Employees/Managers/Supervisors
Tuition Remission and Tuition Reimbursement β ΌͺΟιΒ齫 Policy: 07-04.10
Policy on Salary Advances for USM Employees β USM Policy: VII-4.30
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Payment of Moving Expenses for Regular Exempt Staff β ΌͺΟιΒ齫 Policy: 07-04.40
View ΌͺΟιΒ齫 Policy: 07-04.40: Payment of Moving Expenses for Regular Exempt Staff
Related Forms:
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Shift Differential β ΌͺΟιΒ齫 Policy: 07-04.60
On-Call and Call Back β ΌͺΟιΒ齫 Policy: 07-04.62
Performance Management Program β USM Policy: VII-5.20
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Disciplinary Actions for Employees β ΌͺΟιΒ齫 Policy: 07-05.25
View ΌͺΟιΒ齫 Policy: 07-05.25: Disciplinary Actions for Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Personal Data Audit β ΌͺΟιΒ齫 Policy: 07-06.01
View ΌͺΟιΒ齫 Policy: 07-06.01: Personal Data Audit
Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees β ΌͺΟιΒ齫 Policy: 07-06.02
View ΌͺΟιΒ齫 Policy: 07-06.02: Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees
Hours of Work and Attendance β ΌͺΟιΒ齫 Policy: 07-06.10
View ΌͺΟιΒ齫 Policy: 07-06.10: Hours of Work and Attendance
Compensatory Leave β ΌͺΟιΒ齫 Policy: 07-06.12
View ΌͺΟιΒ齫 Policy: 07-06.12: Compensatory Leave
Related Procedures:
Related Forms:
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Consensual Relations with Students β ΌͺΟιΒ齫 Policy: 07-06.30
View ΌͺΟιΒ齫 Policy: 07-06.30: Consensual Relations with Students
Teleworking β ΌͺΟιΒ齫 Policy: 07-06.40
Annual Leave for Regular Non-Exempt and Exempt Staff Employee β USM Policy VII-7.00
Personal Leave for Regular Non-Exempt and Exempt Staff Employees β USM Policy: VII-7.10
Leave Reserve Fund for Regular Status Non-Exempt and Exempt Staff Employees β USM Policy: VII-7.11
Leave of Absence Without Pay β ΌͺΟιΒ齫 Policy: 07-07.12
View ΌͺΟιΒ齫 Policy: 07-07.12: Leave of Absence Without Pay
Administrative Leave for Non-Exempt and Exempt Staff Employees β USM Policy: VII.7.20
Jury Service for Regular Non-Exempt and Exempt Staff Employees β USM Policy: VII-7.21
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Leave for Legal Actions for Non-Exempt and Exempt Staff Employees β USM Policy: VII-7.22
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Military leave with Pay for Non-Exempt and Exempt Staff Employees β USM Policy: VII-7.23
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Call-up to Active Military Duty During a National Crisis or Conflict for Nonexempt and Exempt Staff Employees β USM Policy: VII-7.24
Leave for Services as Election Judge for Regular Status Nonexempt and Exempt Staff Employees β USM Policy: VII-7.25
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Leave for Disaster Service for Regular Status Nonexempt and Exempt Staff Employees β USM Policy: VII-7.26
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Exam and Interview Leave β ΌͺΟιΒ齫 Policy: 07-07.27
View ΌͺΟιΒ齫 Policy: 07-07.27: USM Exam and Interview Leave
Liberal Leave β ΌͺΟιΒ齫 Policy: 07-07.28
View ΌͺΟιΒ齫 Policy: 07-07.28: Liberal Leave
Community Service β ΌͺΟιΒ齫 Policy: 07-07.29
View ΌͺΟιΒ齫 Policy: 07-07.29: Community Service Policy
Related Procedures:
Community Service Administrative Procedures (PDF)
Related Forms:
Holiday Leave β ΌͺΟιΒ齫 Policy: 07-07.30
Accident Leave β ΌͺΟιΒ齫 Policy: 07-07.40
Modified Duty β ΌͺΟιΒ齫 Policy: 07-07.41
View ΌͺΟιΒ齫 Policy: 07-07.41: Modified Duty
Sick Leave for Exempt and Non-Exempt Staff Employees β USM Policy: VII-7.45
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Related Procedures:
Related Forms:
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Parental Leave for Staff β USM Policy: VII-7.49
Family and Medical Leave for Non-Exempt and Exempt Staff Employees (FMLA) β USM Policy: VII-7.50
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Unauthorized/Unscheduled Absence β ΌͺΟιΒ齫 Policy 07-07.55
This policy does not apply to faculty
View ΌͺΟιΒ齫 Policy: 07-07.55: Unauthorized/Unscheduled Absence Policy
Hemapheresis Donation Leave β ΌͺΟιΒ齫 Policy 07-07.56
View ΌͺΟιΒ齫 Policy: 07-07.56: Hemapheresis Donation Leave
Grievances for Non-Exempt and Exempt Staff Employees β USM Policy: VII-8.00
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Grievances for Regular Exempt Employees β ΌͺΟιΒ齫 Policy 07-08.05
View ΌͺΟιΒ齫 Policy: 07-08.05: Policy on Grievances and Special Action Appeals for Regular Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Professional Conduct of Non-Exempt and Exempt Staff Employees β USM VII-08.05
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Special Action Appeals for Regular Non-Exempt Employees β ΌͺΟιΒ齫 Policy: 07-08.10
View ΌͺΟιΒ齫 Policy: 07-08.10: Special Action Appeals for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
(Login Required)
Salary Increases/Adjustments and Bonuses for Regular Employees β ΌͺΟιΒ齫 Policy: 07-09.10
View ΌͺΟιΒ齫 Policy: 07-09.10: Salary Increases/Adjustments and Bonuses for Regular Employees
Related Procedures:
Pay Program for Non-Exempt Staff Employees β USM Policy: VII-9.10
View USM Policy:
Pay Administration for Regular Exempt Employees β ΌͺΟιΒ齫 Policy: 07-09.11
View ΌͺΟιΒ齫 Policy: 07-09.11: Pay Administration for Regular Exempt Employees
Related Procedures:
Classification & Compensation β Supervisors
Classification & Compensation β Current Employees
Related Forms:
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Policy: Regular Employee Promotions β ΌͺΟιΒ齫 Policy: 07-09.20
View ΌͺΟιΒ齫 Policy: 07-09.20: Regular Employee Promotions
Pay Administration for Regular Non-Exempt Staff Employees β USM Policy: VII-9.20
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Related Procedures:
Classification & Compensation β Supervisors
Classification & Compensation β Current Employees
Related Forms:
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Establishment and Assignment of Staff Job Groups and Employment Status Groups β USM Policy: VII-9.31
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Policy: Transfers of Regular Employees β ΌͺΟιΒ齫 Policy: 07-09.40
View ΌͺΟιΒ齫 Policy: 07-09.40: Transfers of Regular Employees
Related Forms:
Separation Checklist for Employees Transferring within the University (DOCX)
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Acting Capacities and Temporary Increase of Higher Level Duties β ΌͺΟιΒ齫 Policy: 07-09.50
View ΌͺΟιΒ齫 Policy: 07-09.50: Policy on Acting Capacities and Temporary Increase of Higher Level Duties
Related Forms:
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Reassignment for Regular Exempt Staff Employees β USM Policy: VII-9.51
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Reinstatement for Regular Employees β ΌͺΟιΒ齫 Policy: 07-09.60
View ΌͺΟιΒ齫 Policy: 07-09.60: Reinstatement For Regular Employees
Requesting a Position Classification Review for Non-Exempt Staff Positions β USM Policy: VII-9.70
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Related Forms:
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Impact of Changes in the Minimum Qualification of Non-Exempt Job Class Specifications β USM Policy: VII-9.80
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Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees' Full-Time Equivalency β ΌͺΟιΒ齫 Policy: 07-09.90
View ΌͺΟιΒ齫 Policy: 07-09.90: Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employeesβ Full-Time Equivalency
Related Forms:
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Board of Regents Review of Certain Contracts and Employments Agreement β USM Policy: VII-10.0
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Group Insurance Benefits for Active Employees β ΌͺΟιΒ齫 Policy: 07-10.01
Requesting Temporary Personnel β ΌͺΟιΒ齫 Policy: 07-11.00
View ΌͺΟιΒ齫 Policy: 07-11.00: Requesting Temporary Personnel